This is not necessarily the desired behavior when you are using an account only for syncing calendar and contacts. This means if you send a message while viewing the calendar, it will be sent via the account. Out of the box, Outlook 2010 SP1, Outlook 2013, and Outlook 2016 use the default account for Send to commands but not for new messages created while viewing a data file that is used for delivery. Registry key for Outlook 2010 SP1 and Outlook 2013 The process is the same for IMAP accounts. In this tutorial, I'm adding a Microsoft Account that uses the same email address as a POP3 account in the Outlook profile and setting it as the default data file, so the Calendar and Contacts folders are the default folders. Don't forget to move the appointments, contacts, and tasks to the folders first.Ĭonfigure account for syncing When Outlook restarts, it will create a new data file without the special folders.
If you are using an IMAP account in Outlook 2013 or newer, close Outlook and delete the IMAP account's data file. pst your "real" account uses, see Delete Special folders.
If you want to remove the calendar and contacts folder from the. Hint: it's easier if you use a List view, especially in the Calendar folder. If you want, you can rename the Microsoft account.Īfter you set up the account in Outlook, move your appointments and contacts to the data file folders. The final piece of the puzzle: in File, Options, Advanced, you can set your "real" Inbox to be the default start up folder. This puts the calendar in the To-Do bar and new appointments and contacts will go into it's Calendar and Contacts folder. Set the account to be the default data file on the Data Files tab. Set your email account to be the default on the Email tab. In File, Options, Mail, look in the Send messages section about two-thirds down for Always use the default account when composing new messages.
This option was added to Outlook 2016's Mail settings. However, you can set an option or a registry value to always use the default email account for new messages. This means if you are viewing the calendar in data file and start a new message, Outlook will use the account to send the message. When you send mail, Outlook 2010, 2013, and 2016 will use the account associated with the folders you are looking at. Once the account is added to Outlook, you'll have two accounts in Outlook: your ISP or "real" email and the account for calendar, tasks, and contacts. Go to File, Add Account and enter your email address. Step 2: Add the account to Outlook using the Add Account wizard. If you are using a non-Microsoft domain (like, , or your own domain name) for your Microsoft Account, you'll need to add an alias to your account before you can set it up in Outlook. Step 1: Create a Microsoft Account if you don't have one already. Log into and check your account options for instructions.
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If you enabled two-factor authentication on the account, you'll need to generate an app password to use with the account in Outlook. You should set the Account as your default data file (this puts the calendar on the To-Do Bar) but I do not recommend setting it as the default email account, unless you are using it for email too. For the Calendar, use the List view, select all (Ctrl+A) then drag or use Move to folder command. You can move the appointments and contacts between folders within Outlook using drag and drop or the Move to folder command. You'll need to move or copy existing appointments and contacts to the new data file. In fact, I do not recommend adding your email account as a connected account to because, at this time, you cannot send mail from the connected accounts using Outlook desktop without sending it 'from on behalf of other address'. You do not need to configure to pull in your other email accounts to use it for Calendar and Contacts. Using an account for email too? See Configuring an account in Outlook. If the alias is not set as the default address for the account, it will be added to Outlook using an format for the address). If you have a Microsoft account for your personal address (,, etc), you will need to add an alias to the account before you can add it to Outlook.
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